For the purposes of this policy, Artificial Intelligence (AI) refers to computer-based systems that can perform tasks such as recognising images and text, identifying patterns, analysing information and generating content. These technologies may be used to support staff and trustees in their work and decision-making processes.

 

At present, the Ernest Kleinwort Charitable Trust (EKCT) does not use AI in its grant-making decisions or administrative processes. However, the Trustees recognise that AI technologies may offer opportunities to support and enhance the Trust’s work in the future. The Trustees are committed to exploring the potential benefits of AI while carefully considering the associated risks.

 

To support this approach, the Trustees will seek appropriate professional advice on the opportunities, limitations and risks of AI tools. They will also ensure that Trustees and staff receive suitable training and have access to the resources needed to understand and use AI responsibly. Any AI systems adopted by EKCT will be subject to ongoing assessment and review to ensure their accuracy, reliability, consistency, security and overall effectiveness.

 

The Trustees are committed to using AI lawfully, ethically and responsibly, and to acting with integrity and transparency in all applications of the technology. They will ensure that appropriate and proportionate human oversight is always maintained and responsibility for decisions will remain with EKCT’s Trustees and staff. The Trustees will also ensure that any use of AI protects the security and confidentiality of information held by EKCT and complies with all applicable data protection and privacy legislation.

 

EKCT expects its partners, suppliers and the organisations it funds to take a similarly lawful and responsible approach to the exploration and use of AI. The Trustees recognise that many charitable organisations applying for funding may also be using AI tools, including to assist with the preparation of grant applications. EKCT does not discourage the use of such tools. However, applicants should ensure that any content produced with the assistance of AI is accurate, authentic and a true reflection of their organisation, activities and needs.

 

EKCT Trustees and staff carefully review every application to understand each organisation’s work, impact and aspirations. Applications that are overly generic or heavily reliant on standardised AI-generated content may be less effective than those that communicate the organisation’s story, experience and objectives in its own voice. As part of our commitment to integrity and transparency in the use of AI, we will ask whether you have used AI to assist in making or writing your application. This will assist us in monitoring the use of AI by applicants and adapt and respond to it. Your response will not impact your chances of success, and all grant making decisions will continue to be determined according to our existing criteria.

 

The Trustees acknowledge that AI is a rapidly evolving field and that both the technology itself and best practice in its use will continue to develop. EKCT will therefore keep this policy under regular review and adapt its approach as understanding, regulation and technology evolve.